Bexley Board of Education Candidate Interview Videos

Dear BEA Members,

Here are the recorded interviews for the five school board candidates. Two candidates will be elected to a four-year term on November 5. All candidates were asked the same questions. The questions are below. Thanks to the BEA members who were present for these interviews: Beth Brendle, Sarah Busold, Erin Clary, Nikki Hoch, Susan Marantz, and David Schottner. Please let us know if you have any questions about the process or the election!

Sarah Ackman https://youtu.be/jI90ICSMy9c

Mike Denison https://youtu.be/51k3hZm7XPI

Alissha Mitchell https://youtu.be/gNNpxBGxqKY

Victoria Powers (two videos due to technical difficulties)
https://youtu.be/su7YWxadKAQ https://youtu.be/Z1iiIcAXwo8

April Walsh https://youtu.be/0SqZfNDQZKI

1. Please tell us your name and background, briefly explain why you are running to be on the school board, and from your viewpoint, what are the most important issues you see facing Bexley City Schools currently?

2. What is your level of involvement with Bexley Schools? How do you think board members should participate in the schools?

3. Do you support the November 5th school levy? Why or why not?

4. What methods of communication will you use to maintain community relations and remain in touch with constituents? When a problem/crisis does arise, what is your approach to problem solving?

5. What should the relationship look like between the Superintendent and the members of the school board?

6. What other political offices have you run for and/or held? What other political offices do you plan to run for in the future?

7. In the past two years, many changes have occurred at Bexley City Schools. Please comment on the most and/or least beneficial initiative that you believe our schools have implemented.

8. You have a few moments to provide a closing statement. Please tell us anything else we need to know about you and your candidacy.

BEA Emergency Meeting

The BEA leadership team has called an emergency meeting for all members to attend.  The purpose of the meeting is to discuss the importance of the November 5 school levy (Issue 6), share where to find facts about the levy, and present multiple ways that we can all help with the campaign.
We believe it is crucial that we all hear the same information and correct any misinformation that is being spread among us.  We will make every effort to move the meeting along in an efficient manner while answering all of your questions.  The meeting will take place in the Cassingham Theater at Cassingham Elementary at 3:45 PM this Tuesday, September 17.
Dr. Miller has approved all BEA members to attend this meeting, so your principals should know and excuse you if necessary to attend the BEA meeting.

Tuition Reimbursement

From Mary Davis:

1.       Submit Tuition Reimbursement Request form to Superintendent’s office by deadline as posted on the form

2.       Wait for authorization for reimbursement via email from Superintendent’s office (some educators may be given fee waivers “Ashland, OSU, or Capital Vouchers” as part of their reimbursement to present to the Bursar’s office at time of payment – this would reduce your out-of-pocket expense needed to cover tuition)

3.       Pay tuition (Contact Bursar’s office with payment and/or receipt questions)

4.       Submit receipt to Superintendent’s office. Your receipt needs to include the following:

·         University Name

·         Your Name

·         Course Semester

·         Tuition – Amount paid / payment date / method of payment

·         Course Name/Number

5.       Receive reimbursement

6.       Complete course

7.       Submit grade report/transcript to Superintendent’s office

Below are the opportunities each year to request tuition reimbursement. Funds are limited so you may want to wait to hear if you are approved BEFORE enrolling in the course. When funds get low there is a procedure to determine who gets the reimbursement so unless you plan to take the course anyway, you should wait to hear back and then enroll. Below are the approximate dates the opportunity will be emailed to you and the date the forms are due to me.

·         Autumn: Post July 1 / deadline July 15

·         Spring: post Nov 1  / deadline Nov 15

·         Summer: post Mar 15 / deadline Apr 1 (posting a little early this year)

·         Second Summer: June 1 / deadline June 15 (this is only available IF there are funds leftover)

Several of you need to send me grades from coursework you took last school year. Please get that to me asap. Grades from previous semesters should be forwarded to me before requesting more tuition reimbursement. Thanks!

Professional Development

Please read below the process for applying for, and receiving, professional development
fund reimbursements from the BEA. There always seems to be some confusion and I hate
to “deny” funds to members for not following the correct procedure.

1. When you decide to attend a prof dev opportunity that is not otherwise suggested and/or paid for by the district, you first need to fill out a “District Request forProfessional Leave” Form. This form asks you to break down approximate expenses and to whom the request for reimbursement is being made (BEA or district). It is then given to your building administrator/immediate supervisor and they sign off – granting you permission to be out of school for that purpose. THIS IS NOT THE BEA FORM. This form is sent to Central Office. It DOES NOT come to the BEA. If you only fill out this form, BEA will have no notification of your intent for us to reimburse, and your request for payment after the fact will be denied. (Sorry.)

2. Once you receive your copy of the above form back granting you permission to attend the prof dev, you need to fill out the attached BEA Professional Development Form and sent it to me for pre-approval. I will figure the amount of reimbursement, according to the formula, sign and date, make copies, and then send back to you.

3. After attending the prof dev, you will need to gather receipts and fill in the bottom portion of the BEA form; attach receipts to the form and send them back to me. I will approve payment, sign and date, make copies and forward to Jason Willcoxon for payment from BEA.

Our “year” runs September to September. However, funds are not generally available to the BEA immediately. What this means, is that if you are requesting funds for THIS year early in the fall, you will need to be patient with regard to reimbursement. Rather than approving payments as they come/in small batches, as in years past, I have set the following due dates for paperwork. On/near these dates, I will gather what paperwork has come to me, sign off, etc, and forward to Jason for payment. This way there is a clear time frame for both submission for payment, and actual payments being made.

Dates: October 19, 2018; December 17, 2018; March 13, 2019; May 28, 2019

In addition, be aware that these funds are approved on a first come, first served basis. I can only approve requests up to the $20,000.00 limit. Once I have approved that amount, no other opportunities can be approved at that time. IF at the end of the “year”, once all approved payments have been made, there are funds left, those who turned in requests and were denied MAY have partial payments made to them. There is not guarantee for this, however.

The reimbursement formula is as follows:
$0 – $300 100% reimbursement
$301-$1000 75% reimbursement
$1001 + 50% reimbursement IF funds remain at the end of the year
(Separate requests DO accumulate.)

IF you are “splitting” costs between the district and the BEA, you must be extremely clear in which party is paying for what amounts. The BEA cannot reimburse you for any cost covered by the district. (IRS guidelines forbid it.)

Also, the fund cannot cover the cost of tuition/college credit. That reimbursement is addressed by another section of the contract.

For last year, funds were claimed quickly. The more timely you can be in turning in paperwork, or in notifying the BEA of non-attendance, the better prepared we can be with regard to available funds and payment.

Monica Miars
PD Coordinator

Contract Ratification Meeting

Dear BEA Members:

You are all invited to attend this very important contract ratification meeting!

We will be voting to ratify or reject our conceptual agreement. If we ratify (approve), the contract will be in effect from July 1, 2018-June 30, 2021. Our BEA Constitution & By-Laws state you must be present to vote. A majority of votes of those in attendance at the meeting is required for ratification.

Monday, May 21, 2018
4:00 PM
Bexley High School–Schottenstein Theater

You will receive the contract changes at 4 PM and have time to read, process, and ask questions at the meeting.

Sincerely,
Your Bargaining Team: Erin, Julie, Andrea, Jay, Mark, Jason, & David

BEA Election Notice

Dear BEA Members:

During the week of April 16-20, your building representatives will be conducting an election via paper ballot in your buildings. Ballot results will be counted, certified, and announced at the April 23 BEA monthly meeting. We have three things to vote on for next year.

1. BEA Officers for 2018-2019. We will be voting on one year terms for the offices of President, Vice-President, Secretary, and Treasurer. If you would like to run or nominate someone for any of these offices, please do so by replying to this email not later than April 6.

2. BEA Constitution and Bylaws. The proposed revisions are attached. You will notice the proposed changes/additions in bold font.

3. NEA Representative Assembly. As a member of the Central OEA Executive Board, BEA member David Schottner is eligible to attend the National Education Association Representative Assembly in Minneapolis from June 30-July 5 this year. BEA does not pay for this; Central OEA pays for this. David must first be elected as a delegate by BEA in order to attend.

Please let any officer know if you have questions about anything.

Survey

Please complete the Negotiations Priorities Survey today if possible, but by the end of Winter Break for sure. It was sent to your home email.

Tuition Reimbursement

From Mary Davis:

tuition reimbursement application

The tuition reimbursement process can be confusing when you only do it one in a while so below I have put together information that I hope will be helpful. Never hesitate to call, email, or come by if you have other questions.

Tuition Reimbursement Information

You will get a Checkpoints email with a tuition reimbursement form on the below posting dates.

·         Autumn: Post July 18 / deadline July 28

·         Spring: post Nov 15 / deadline Nov 30

·         Summer post Mar 29 / deadline Apr 13

·         Second Summer June 1 / deadline June 15

If you are considering a course be sure to send me your application. If you end up not taking it, just send me an email to let me know.

Always apply by the stated deadline.

If there are more requests than money, there is a very complicated process that I will need to follow to determine who gets the reimbursement. This hasn’t happened since I’ve been here and I hope it never does!

I will send you an email within a week of the deadline letting you know if your request was approved.

Step-by-Step instructions

1.       Submit Tuition Reimbursement Request form to Superintendent’s office by deadline as posted in Checkpoints

2.       Wait for authorization for reimbursement via email from Superintendent’s office (some educators may be given fee waivers “Ashland, OSU, or Capital Vouchers” as part of their reimbursement to present to the Bursar’s office at time of payment – this would reduce your out-of-pocket expense needed to cover tuition)

3.       Once you get my email with your approval, pay your tuition (Contact Bursar’s office with payment and/or receipt questions)

4.       Reimbursable amount per semester is based on the OSU graduate credit which is currently $722.50/semester hour

5.       Submit receipt to Superintendent’s office. Your receipt needs to include the following:

·         University Name

·         Your Name

·         Course Semester

·         Tuition – Amount paid / payment date / method of payment  (we don’t reimburse fees, just actual tuition cost)

·         Course Name/Number

6.       Receive reimbursement through inner office mail (not added to your paycheck)

7.       Complete the course

8.       Submit grade report/transcript to Superintendent’s office as proof of completion

Professional Development Fund Reimbursements

Professional Development Fund Reimbursements

Please read below the process for applying for, and receiving, professional development fund reimbursements from the BEA.

1. When you decide to attend a prof development opportunity that is not otherwise suggested and/or paid for by the district, you first need to fill out a “District Request for Professional Leave” Form. This form asks you to break down approximate expenses and to whom the request for reimbursement is being made (BEA or district). It is then given to your building administrator/immediate supervisor and they sign off – granting you permission to be out of school for that purpose. THIS IS NOT THE BEA FORM. This form is sent to Central Office. It DOES NOT come to the BEA. If you only fill out this form, BEA will have no notification of your intent for us to reimburse, and your request for payment after the fact will be denied.

2. Once you receive your copy of the above form back granting you permission to attend the prof development, you need to fill out the attached BEA Professional Development Form and sent it to me for pre-approval. I will figure the amount of reimbursement, according to the formula, sign and date, make copies, and then send back to you.

3. After attending the prof development, you will need to gather receipts and fill in the bottom portion of the BEA form; attach receipts to the form and send them back to me. I will approve payment, sign and date, make copies and forward to Jason Willcoxon for payment from BEA.

Our “year” runs September to September. However, funds are not generally available to the BEA immediately. What this means, is that if you are requesting funds for THIS year early in the fall, you will need to be patient with regard to reimbursement. Rather than approving payments as they come/in small batches, as in years past, I have set the following due dates for paperwork. On/near these dates, I will gather what paperwork has come to me, sign off, etc, and forward to Jason for payment. This way there is a clear time frame for both submission for payment, and actual payments being made.

Dates: October 20, 2017; December 18, 2017; March 16, 2018; May 25, 2018, August 31, 2018

In addition, be aware that these funds are approved on a first come, first served basis. I can only approve requests up to the $20,000.00 limit. Once I have approved that amount, no other opportunities can be approved at that time. IF at the end of the “year”, once all approved payments have been made, there are funds left, those who turned in requests and were denied MAY have partial payments made to them. There is not guarantee for this, however.

The reimbursement formula is as follows:
$0 – $300 100% reimbursement
$301-$1000 75% reimbursement
$1001 + 50% reimbursement IF funds remain at the end of the year
(Separate requests DO accumulate.)

IF you are “splitting” costs between the district and the BEA, you must be extremely clear in which party is paying for what amounts. The BEA cannot reimburse you for any cost covered by the district. (IRS guidelines forbid it.)

For last year, funds were claimed quickly. The more timely you can be in turning in paperwork, or in notifying the BEA of non-attendance, the better prepared we can be with regard to available funds and payment.

Thanks,
Monica Miars

Sick Leave Bank Donations Needed

From BEA President Erin Clary:

Teachers,

Included in our Master Contract is language about Sick Leave Bank Donation. We are each able to donate up to 3 days during a designated window of time. If a teacher is in need of days, he/she will need to refer to part 2 of the attached ‘Sick Leave Bank’ document (Use of Donated Days) and follow the procedure.

As stated in Master Contract, BEA members have until September 20 to donate sick leave days to the sick leave bank. This is the only period of time available to donate (unless our days drop below 60). If you have days that you know you will never be able to use or cash in on, please consider donating. I am sending this out to ask for days to be donated now.

This is what I need from you right now:

If you have sick leave days that you wish to donate, you need to print out the Sick Leave bank Donation form in the BEA documents section of this website, fill it out, sign it, and send the hard copy or scanned pdf to me. I must have a signed copy (hard copy or scanned pdf); you cannot just send an e-mail letting me know you want to donate days.

All sick leave day donation forms are due to me by MONDAY, SEPTEMBER 18, 2017.

I will continue to be kept informed of the total number of days in the bank and deductions made. Unused days in the bank will rollover to the following school year. They will never be credited back to you but they will never be lost.

If you have questions, feel free to e-mail me.
Erin.Clary@bexleyschools.org