Monthly Archives: August 2016

Professional Development Reimbursement

A message from BEA PD Coordinator Monica Miars:

Please read below the process for applying for, and receiving, professional development
fund reimbursements from the BEA. There always seems to be some confusion and I hate
to “deny” funds to members for not following the correct procedure.

1. When you decide to attend a prof dev opportunity that is not otherwise suggested and/or paid for by the district, you first need to fill out a “District Request forProfessional Leave” Form. This form asks you to break down approximate expenses and to whom the request for reimbursement
is being made (BEA or district). It is then given to your building administrator/immediate supervisor and they sign off – granting you permission to be out of school for that purpose. THIS IS NOT THE BEA FORM. This form is sent to Central Office. It DOES NOT come to the BEA. If you only fill out this form, BEA will have no notification of your intent for us to reimburse, and your request for payment after the fact will be denied.

2. Once you receive your copy of the above form back granting you permission to attend the prof dev, you need to fill out the attached BEA Professional Development Form and sent it to me for pre-approval. I will figure the amount of reimbursement, according to the formula, sign and date, make copies, and then send back to you.

3. After attending the prof dev, you will need to gather receipts and fill in the bottom portion of the BEA form; attach receipts to the form and send them back to me. I will approve payment, sign and date, make copies and forward to Jason Willcoxon for payment from BEA.

Our “year” runs September to September. However, funds are not generally available to the BEA immediately. What this means, is that if you are requesting funds for THIS year early in the fall, you will need to be patient with regard to reimbursement. Rather than approving payments as they come/in small batches, as in years past, I have set the following due dates for paperwork. On/near these dates, I will gather what paperwork has come to me, sign off, etc, and forward to Jason for payment. This way there is a clear time frame for both submission for payment, and actual payments being made.

Dates: October 14, 2016; December 19, 2016; March 17, 2016; May 19, 2016

In addition, be aware that these funds are approved on a first come, first served basis. I can only approve requests up to the $20,000.00 limit. Once I have approved that amount, no other opportunities can be approved at that time. IF at the end of the “year”, once all approved payments have been made, there are funds left, those who turned in requests and were denied MAY have partial payments made to them. There is not guarantee for this, however.

The reimbursement formula is as follows:
$0 – $300 100% reimbursement
$301-$1000 75% reimbursement
$1001 + 50% reimbursement IF funds remain at the end of the year
(Separate requests DO accumulate.)

IF you are “splitting” costs between the district and the BEA, you must be extremely clear in which party is paying for what amounts. The BEA cannot reimburse you for any cost covered by the district. (IRS guidelines forbid it.)

For last year, funds were claimed quickly. The more timely you can be in turning in paperwork, or in notifying the BEA of non-attendance, the better prepared we can be with regard to available funds and payment.

Welcome back – have a great year! mm

Sick Leave Bank

A message from BEA President Mindy Hall:

Teachers,

Included in our Master Contract is language about Sick Leave Bank Donation. We are each able to donate up to 3 days during a designated window of time. If a teacher is in need of days, he/she will need to refer to part 2 of the attached ‘Sick Leave Bank’ document (Use of Donated Days) and follow the procedure.

As stated in Master Contract, BEA members have until September 20 to donate sick leave days to the sick leave bank. This is the only period of time available to donate (unless our days drop below 60). If you have days that you know you will never be able to use or cash in on, please consider donating. I am sending this out to ask for days to be donated now.

This is what I need from you right now:

If you have sick leave days that you wish to donate, you need to print out the attached word document (Sick Leave bank Donation form),
fill it out , sign it and send the hard copy or scanned pdf to me (at the Middle School). I must have a signed copy (hard copy or scanned pdf); you cannot just send an e-mail letting me know you want to donate days.

All sick leave day donation forms are due to me by FRIDAY, SEPTEMBER 16, 2016.

I will continue to be kept informed of the total number of days in the bank and deductions made. Unused days in the bank will rollover to the following school year. They will never be credited back to you but they will never be lost.

If you have questions, feel free to e-mail me.

-Mindy Hall